Allen D. Leman Swine Conference

Instructions for editing / layout

This page is for instructions and files related to creating the proceedings book and CD-ROM. If you aren't involved in that process, please go away. Any interesting files are encrypted and password-protected anyway.

General formatting guide

The following text formatting will be preserved from Word:

• Paragraph style name (maps to PageMaker template's paragraph style)
• Italics and boldface
• Superscript and subscript
• Application of Symbol font -- special characters need to be typed in the Symbol font, not inserted from the symbol palette (those are lost).

That's it. Anything else you do to format the text will be lost.

Greek letters

Greek letters must be entered in the Symbol font. By default in Word, Greek letters are often coded in the base font; this doesn't work because they can't be represented in ASCII.

Figures and tables

Artwork is incorporated into the proceedings exactly as it appears in the Word document.

Figures and tables should both use the "Table Title" style above the art and the "Caption" style for any notes.

Titles and captions can be left in place in the main text. The figures and tables themselves should be moved to the end of the file. If it's a lot easier, move the title/caption too. I think it is a *little* bit easier for me if the titles/captions are inline. It makes it very easy for me to figure out where a figure should go. I would rather you do *not* place any extraneous placeholder text in the body because of the possibility I might fail to delete one. I will eventually figure out where the table goes... or just stick it somewhere! If you can leave the title/caption inline and move just the figure/table itself, I would appreciate your putting something like "T2" or "F1" as appropriate followed by a blank line preceding the actual table or figure -- thought that can surely be omitted when the figure is a graphic that already contains the label.

I will usually try to crop out the pointless enclosing boxes seen on so many figures and an embedded title-- but sometimes that doesn't work because an axis overlaps or something. If a title is embedded in a figure, it will almost surely be the wrong font/size/linewidth. If I will be able to crop it out without deleting parts of the figure, it would be nice for you to retype it as the appropriate Table Title.

I would recommend against resizing figures. Some may be "live" and try to reformat to the new size, with unpredictable results. I will resize after converting to EPS.

There should always be at least one reference to each table and figure in the main text. The first reference to each figure or table should be set boldface.

Table reformatting guide

• use as few rules (lines between cells) as possible, but do use rules...
• • under the column headings
  • as necessary to help the reader understand groupings
  • across the top and bottom of every table
    (I don't like these top/bottom rules, but I was tired of arguing less=more. You can skip those and I won't tell!)
• Text is 10pt Helvetica (use the Table paragrph style)
• column and row headings are set boldface
• Table widths should be either 1 or 2 columns exactly: 3.313" or 6.5" (the gutter is 1/8", thus the weird 3.313 measure... 3.313 = 3-5/16, after rounding).

Equations

The equation paragraph style was originally intended for short "inline" equations that were presented in running text and could easily be represented in text with minimal formatting (superscripts, italics, Symbols). A separate line/paragraph and font switch just to make them a little easier to format and not confuse with surrounding text.

If the equation is being referenced in multiple places or is too complicated to set in Word/PageMaker, it should probably be set off from the main text and formatted as a figure/table, so the "Equation 1:" label would then be in TableTitle style.