Author Guidelines

Allen D. Leman Swine Conference

Instructions for editing / layout

This page is for instructions and files related to creating the proceedings book and CD-ROM.

General formatting guide

The following text formatting will be preserved from Word:

• Paragraph style name (maps to PageMaker template's paragraph style)
• Italics and boldface
• Superscript and subscript
• Application of Symbol font -- special characters need to be typed in the Symbol font, not inserted from the symbol palette (those are lost).

All other text formatting will not transfer

Greek letters

Greek letters must be entered in the Symbol font. By default in Word, Greek letters are often coded in the base font; this does not work because they cannot be represented in ASCII.

Figures and tables

Artwork is incorporated into the proceedings exactly as it appears in the Word document.

Figures and tables should both use the "Table Title" style above the art and the "Caption" style for any notes.

Titles and captions can be left in place in the main text. The figures and tables themselves should be moved to the end of the file. If it is easier, move the title/caption also. It is a *little* bit easier for me if the titles/captions are inline. It makes it very easy for me to figure out where a figure should go. Please do *not* place any extraneous placeholder text in the body because of the possibility I might fail to delete one. If you can leave the title/caption inline and move just the figure/table itself, I would appreciate your putting something like "T2" or "F1" as appropriate followed by a blank line preceding the actual table or figure -- that can be omitted when the figure is a graphic that already contains the label.

I would recommend against resizing figures. Some may be "live" and try to reformat to the new size, with unpredictable results. I will resize after converting to EPS.

There should always be at least one reference to each table and figure in the main text. The first reference to each figure or table should be set boldface.

Table reformatting guide

• use as few rules (lines between cells) as possible, but do use rules...
  • under the column headings
  • as necessary to help the reader understand groupings
  • across the top and bottom of every table 
• Text is 10pt Helvetica (use the Table paragrph style)
• column and row headings are set boldface
• Table widths should be either 1 or 2 columns exactly: 3.313" or 6.5" .

Equations

The equation paragraph style was originally intended for short "inline" equations that were presented in running text and could easily be represented in text with minimal formatting (superscripts, italics, Symbols). A separate line/paragraph and font switch just to make them a little easier to format and not confuse with surrounding text.

If the equation is being referenced in multiple places or is too complicated to set in Word/PageMaker, it should probably be set off from the main text and formatted as a figure/table, so the "Equation 1:" label would then be in TableTitle style.