August 14-16, Hyatt Regency Hotel
The following sites have been assigned:
Set Up Time
1 - 5 p.m. on Wednesday, August 13
Exhibit Removal/Dismantling
Exhibits may not be removed before 1:30 p.m. on Saturday, August 16.
All booth materials must removed by 4:00 p.m.
Inappropriate Exhibits
We reserve the right to deny booth space to any company whose products do not contribute directly to the meeting registrants' practice or professional needs.
Exhibit Regulations
We reserve the right to close any exhibit that conducts its solicitation in an objectionable manner or infringes upon the rights and privileges of other exhibitors.
Recognition
If exhibit registration is received by July 15, company name and booth location will be listed
Miscellaneous Information
Hubbell Tyner will warehouse and transfer all exhibits directed to them in and out of the exhibit area. All correspondence, including bills of lading and notices of shipments, and phone calls should be directed to Dave Warhol 651-917-2632, at Hubbell Tyner, 1810 Como Avenue, St. Paul, MN 55108. Local pick-up and delivery service will be available at prevailing rates. Exhibitor equipment is not covered by Hubbell Tyner’s insurance. If insurance is desired, the exhibitor must secure it. Services provided by Hubbell Tyner includes: receipt of inbound shipments at warehouse, delivery to exhibitor’s booth and removal of empty containers, removal of materials and release to carrier.
We strongly recommend that exhibitors use Hubbell Tyner for shipping of all of their materials. The Hyatt Hotel does not have any storage space for crates.
Labor
Labor for unpacking, repacking and assisting will be available at prevailing rates.
Special Services
Any special services such as rental of furniture, signs or carpentry work and freight may be secured from our exhibit contractor, Hubbell Tyner, 1810 Como Avenue, St. Paul, MN 55108, phone number 651-917-2632. All details should be arranged early to minimize confusion and charges for overtime labor.
Electrical Service
Electrical service will be handled by Hyatt Regency Hotel.
Telephone/Internet Hook-Up
Temporary phone hook-up and internet access in exhibitor booths is being handled by the Hyatt Regency Hotel.
Liability
The University of Minnesota, and the Hyatt, are not responsible for injury to persons or damage to/or loss of property. Neither the Hyatt, nor the legal entities that own, lease and/or operate the Hyatt, the U of MN, nor their members, officers, directors or employees shall be responsible or liable for injury to any person or persons or for loss of or damage to any property belonging to the exhibitor or any person or persons. The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of the property of the exhibitor, their guests and all property upon the premises in their behalf. The exhibitor also assumes all responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitors display caused by: the exhibitor, agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless the U of MN, the Hyatt Hotel and the legal entities which own, lease and/or operate the Hyatt Hotel, their members, officers, directors and employees against any and all liability whatsoever arising from any or all damage to property or personal injury or loss caused by the exhibitor or its agents, representatives, employees, or any other person.
The U of MN will responsibly take precautions against damage or loss by fire, theft, strikes or other accidents. The U of MN cannot guarantee exhibitors against loss or damage. Small and valuable materials should be packed away each night.
Security
After-hours security will be employed throughout the convention.
Hospitality Suites
Exhibiting firms are not permitted to hold hospitality functions.
Fee
Registration form (PDF)
$850 fee includes: (10% discount for non-profit entities)