Sunday, September 15, 2013
Crowne Plaza St. Paul Riverfront Hotel
The conference begins with scientific poster presentations during the Opening Reception on Sunday evening. From 5-7 p.m. you will have an opportunity to discuss new research findings with poster presenters in the relaxed atmosphere of the Great River Ballroom at the Crowne Plaza St. Paul Riverfront Hotel. Join your colleagues for the Opening Reception; enjoy hors d’oeuvres and beverages. Posters will also be moved to the RiverCentre by the presenting author for viewing at the main conference on Monday, September 16.
Abstract submission deadline is July 19, 2013
If you wish to submit a written abstract for consideration, guidelines and instructions are listed below. All submissions are due July 19 and are subsequently reviewed by an academic committee. Authors are notified if their abstract is accepted for poster presentation by August 16.
Students are highly encouraged to submit abstracts for poster presentations.
Abstracts submission guidelines
• Single page, one inch margins, two columns Word document
• Times New Roman font, 11 point
• Headings must include title, author(s), and affiliation(s) (centered)
• Single space, blank line between paragraphs
• No page numbers
Head Section: Title, authors and institution
Title should be written in all capital and bold. List all authors' names (e.g., JH Donald - do not use all capital) and underline the presenting author. Please use Italic letters for the name of each author's institution, city and country (identify each author by superscript in number (e.g., 1Department, City, Country). The title, authors and institution should be aligned in center.
Body of Abstract
Each abstract should concisely describe the problem being addressed (Introduction), how the study was performed (Materials and Methods), the results or findings (Results), and what the authors conclude from the results (Conclusions and Discussion). Table or Figure title should appear above the table or figure. Each Table and Figure should be embedded and cited in the Results text, and numbered consecutively. The author(s) may make Acknowledgements if any. References must be listed alphabetically according to lead authors' last name and numbered consecutively. List the first author and add "et al." when there are 2 or more authors. Then list the year of paper published, abbreviated journal name without the title of paper but with volume and page numbers. (e.g.,1. Hurd RA: 1999, Am J Vet Res 45:1449. 2. Park RA et al.: 2005, Vet Pathol 39: 721.)
Submit your abstract via email to email@example.com. All submissions are due July 19, 2013 and are subsequently reviewed by an academic committee. Authors are notified if their abstract is accepted for poster presentation by August 16. Acceptance of abstract does not include complimentary conference registration. All accepted abstracts will be printed as an addendum to the conference proceedings.
Guidelines for Posters
• The poster should show the full title of your abstract.
• Text should be brief and well organized, presenting only enough data to support your conclusions.
• The text should make clear the significance of your research.
• The text should include (most likely as separate elements of the poster) your hypothesis, methods, results, and conclusions.
• The text should not differ significantly from the material submitted for presentation.
• Measurements. The size is 48 inches high by 48 inches wide.
• A clear, simple, uncluttered arrangement is the most attractive and the easiest to read.
• The title lettering should be at least 3"/8cm high, with authors' names and affiliations in somewhat smaller print.
• All lettering should be legible from a distance of approximately 5'/1.5m. Type size should be at least 24 point, in bold style. The typeface chosen should be a simple and clear typeface (e.g., Helvetica). Titles should be in all upper case letters. The remainder of the text should be in a combination of upper and lower case letters.
• Color may be used as desired.
• Illustrations should be simple and eye-catching, with unnecessary detail left out. If possible, convert tables to graphic displays. Pie graphs can be used to show parts of a whole, line graphs can be used to show trends or changing relationships, and bar graphs can be used to show volumes.
• Photos should be enlarged enough to show relevant detail.
• Standard computer printouts do not work well on posters, because the type is too small and the lines are too thin to be seen from a distance.
The main poster session takes place from 5-7 p.m. Sunday, September 15 in the Great River Ballroom at the Crowne Plaza St. Paul Riverfront Hotel during the Opening Reception and on Monday and Tuesday, September 16-17 at the St. Paul RiverCentre during the conference.
• The main/presenting author of the poster must be present between 5 and 6 p.m. September 15.
• Only one abstract/poster per presenting author will be accepted. (You may co-author other abstracts/posters, provided the presenting author attends the conference.)
• This is an opportunity to present up-to-date developments and new research. Abstracts that contain information that has been presented previously (recently) will be considered for acceptance.
• Abstracts will be evaluated for scientific quality and originality.
All student abstracts that are accepted by the academic committee will be reviewed by three recent Science in Practice award winners, who will choose the top four, based on scientific merit and originality. Those four posters will receive ribbons.
After 7 p.m. on Sunday, September 15, abstracts need to be taken down at the Crowne Plaza. You can move them to the poster boards at the west end of RiverCentre on Monday morning, where they will remain up for the conference attendees to view.